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Post Info TOPIC: Reimbursment journal


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Reimbursment journal
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Did payroll for a client and had to reimburse one of their employees for buying some toilet rolls and milk as there was no petty cash at all. This was added onto their net wages. How do I record this on the payroll journal - there is a small amount of VAT involved too? Is this the correct way?

CR Net Wages £20

DR Expense £16.67

DR Vat Liability £3.33

TIA - never had to do this before as there's always been PC for these kinds of things.

ETA - obviously these actual figures are just an example - I am fully aware there is no VAT liability on Milk.

 



-- Edited by Sammy76 on Thursday 27th of April 2017 10:23:12 AM

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Master Book-keeper

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Quick questions- what software? When you say added on to net wages- just paid in the same day or included on his payslip? (Hoping the former and re latter would be bonkers!)

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You should check out answers with reference to the legal position



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Paid on same day with Wages through BACS - It's ok I've just split the bank payment.

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Exactly what I would've suggested.

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 Joanne 

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JRA


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Cheshire wrote:

Quick questions- what software? When you say added on to net wages- just paid in the same day or included on his payslip? (Hoping the former and re latter would be bonkers!)


 Some companies pay 'expenses' through payslip as non taxable. Not sure I agree with the bonkers suggestions. Happy to be proved wrong.. :)



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JRA wrote:
Cheshire wrote:

Quick questions- what software? When you say added on to net wages- just paid in the same day or included on his payslip? (Hoping the former and re latter would be bonkers!)


 Some companies pay 'expenses' through payslip as non taxable. Not sure I agree with the bonkers suggestions. Happy to be proved wrong.. :)


Wouldn't class milk and toilet roll as 'staff expenses' and in 30 years experience in payroll (in various incarnations) I've never seen loo roll on a payslip.  Happy to hear from those who have, but still think it would bonkers. biggrin



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 Joanne 

Winner of Bookkeeper of the Year 2015, 2016 & 2017 

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

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JRA


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I was just saying that 'reimbursement' is possible on payslip. I wasn't suggest if loo roll is a legit exp #whathaveistarted



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JRA wrote:

 #whathaveistarted


 confusebiggrinbiggrin

Oh yes, I know what you meant now. Reimbursement of genuine expenses is possible (Which wouldn't be bonkers!!)

 

 

 



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 Joanne 

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Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

You should check out answers with reference to the legal position

JRA


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biggrin



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JRA wrote:

 loo roll


 Didn't he sing "You'll Never Find Another Love Like Mine"  biggrinbiggrin



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Leger wrote:
JRA wrote:

 loo roll


 Didn't he sing "You'll Never Find Another Love Like Mine"  biggrinbiggrin


 Like it, that made me giggle  

but must admit I preferred "See you when I get there"



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JRA


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I had to google it!

 

Very good tho :)



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Douglas Stroud wrote:
Leger wrote:
JRA wrote:

 loo roll


 Didn't he sing "You'll Never Find Another Love Like Mine"  biggrinbiggrin


 Like it, that made me giggle  

but must admit I preferred "See you when I get there"


 I vaguely remember it now (where would we be without youtube?) but it wasn't a hit in the UK

It's always amused me that one, even worse is a song called "Just When I Needed you Most" by Randy Vanwarmer!!!  Both cracking songs though and I'm listening to RV through the headphones as I type.



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Randy Vanwarmer ????   What a great name



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Doug

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We sometimes pay expenses via payroll as long as we have a VAT receipt.

If a staff member saw the toilet roll in the office loos had run out and there was no petty cash available its quite possible that they might nip out and get some. My boss was told by HMRC that we can provide tea, coffee & milk in the kitchen but not bread so my boss buys that out of her own money for us.

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