The Book-keepers Forum (UK)

**Sorry, I posted this is the wrong section, I have posted it under the proper VAT category** Hi, I am new to this forum, but could someone please advise me on my situation. I have just decided to become VAT registered. I applied online and was approved in 2 weeks. However, I have a few unpaid invoices fro...

Hi, I am new to this forum, but could someone please advise me on my situation. I have just decided to become VAT registered. I applied online and was approved in 2 weeks. However, I have a few unpaid invoices from clients which I issued 6 weeks ago, before even considering VAT registration. The payment...

I used to the Treasurer for my local football club. They are a semi professional club whose attendances vary from under 100 to over 1,500. I resigned last August after an argument with the President. The income is generally under £50,000 however they have done rather well in cup competitions this sea...

Hi I am using sage instants v16 and having a bit of trouble woth products and invoicing; In the product records I have entered the gross because I cannot get the net and vat to add up to the gross. So when I invoice uk customers I have to go in to each product and press calc net which is fine.There are 2 foreig...

Hi, I am just setting up on my own as a sole trader selling Banners and Signage. Most of my customers are large companies so I have registered for vat. I still however sub contact to my old firm 2 days a week as a graphic designer. Do I have to chage VAT on my invoice to my old company as this is labour only and no...

I have a client who is VAT registered. He has recently agreed to act as introducer for someone in the same industry but that does a slightly different element of the work (It is not IFA, insurance or Estate agents!). The person he is introducing to is not vat registered. The arrangement is that my client...

Im new to all this so bare with me. I am currently in the process of putting receipts (diesel receipts from a haulage company) onto sage. The problem is that the payments through the bank for these receipts is split three ways into cheque, ebp and pos, and they don t cover the full amount of receipts. I nor...

We want to move from Cash Accounting to Standard in Sage but have no idea what steps we need to take to do it!!?? I tried to do it after completing the last VAT return, but I was getting an error message to say that it wasn't possible as there were still unreconciled transactions. Does anyone know a step by...

We received an EU VAT Registration letter recently from the 'Intracom VAT Registry' in Brussels, in respect of a client (a new limited company). Apparently, this company is now subject to VAT, and must register with the Registry - along with a fixed fee of £320 which can only be paid by credit card. Thi...

Hi there, Does anyone have any recommendations for accounting for EU VAT transactions in Sage 50 Professional? The company incurs expenses in Germany and is eligible for a VAT refund under the EU VAT refund scheme. Clearly, then I want to identify these refund amounts as a debtor but I don't want it t...

Remember when answering that the business is an internet retailer and holds absolutely no stock... So, here are some scenarios with some questions that I'd like to get some crystal clear answers for! If I can make the scenarios any clearer, please let me know, but I suspect I'm already stretched well...

Hi Experts, Hope you guys doing well. I am self employed. My sole propretiorship company is based in Hungary. My company have contract of understanding with US Client in USA that my company works for his customer in Hungary. Type of service is ERP Consulting. My company raises invoice to US Client. U...

I have more tha 30 years of VAT & Customs Duty experience and offer VAT & Customs training workshops at an affordable price.What's in it for you: You will develop a greater understanding of the complexities of VAT. Youll be more aware of areas where mistakes are made and youll find out how to av...

Just took on a sole trader, not VAT registered (way under threshold). They want thier account on sage, I know I raise all thier invoices to thier clients as T9, but how do I treat supplier invoices....? As I won't be submitting a VAT return for them do I code all thier suppliers as T9 too. I'm worried if I c...

Hi everyone, I am a complete newbie to accounts and book-keeping and I am starting my own recruitment company. It's just me and my husband and so I don't know what software I need. We will be Ltd and wilol be running a PAYE scheme as well as CIS for my husband. I have been advised by my accountant to get Sage b...

I'm setting up a new business, and I'd like to keep a track of how much VAT I am paying on purchases, simply out of curiosity. Is it possible / advisable to enter all the VAT transactions (on purchases only) and then simpy Journal the VAT out if, or when, I ever become VAT registered? I am basically proposi...

Adam owns a property in Richmond but also rents a flat in notting hill for occasional use. Adam sublet the notting hill flat to tourists on a nightly basis whenever he is not using it mostly for less then 28 days. Adam's rent is £1000 per month and he spends another £300 on bills. He sublets at £60 a night fo...

My query is, VAT registered company in UK received invoice from French Company. Invoice (obviously in French) has Base 990,00 Taux 19,600% Montant 194,04 I presume the correct way to post to Sage is net 990.00 VAT code t8 VAT 194.04 total invoice 1184.04? The invoice does display the FR registra...

Hi guys, I was just wondering if you could give me any pointers on how to explain the purpose of the Sales Tax Account? I understand the general idea of this but wasn't sure if it was the same as the VAT control account? Many thanks in advance! -- Edited by Emmy179 on Wednesday 20th of March 2013 09:46:09 AM...

The sale of gift vouchers from a retail store - is there a preferred nominal code in Sage or should I set up a gift card control account somewhere in the 200s? I realise there will be no VAT on the sale of the vouchers only when the vouchers are exchanged for goods/services so is the best way to ente...

I seem to be having a string of problems with Quickbooks and VAT lately. I will post two of them separately and pray that someone can help. I have searched for Quickbooks VAT on the forum and most of the posts are fairly old so I'm hoping for some more recent revelations. Firstly Quickbooks Pro 2013 I p...

In this case we started using Quickbooks online on 1/7/13 following the completion of the VAT return to 30/6/13 on Quickbooks dektop. Since starting to use QBO we have posted some older transactions ( dated prior to 30/6/13) and I want to include them in the return for the quarter ended 30/9/13. When I...

I should probably start by saying I'm not a book-keeper, but do my own books (at the moment). Due to illness over the past 12+ months, I've got behind with my paperwork, particularly issuing invoices and doing my book-keeping. My business is VAT registered. I have continued to work for clients, and...

Hi can someone please help.This question is to just double check. If I am given a purchase invoice relating to a earlier purchase quater in a later quater can I include it in the current quater? I think yes.which I do. How far back can I go.is there a limit? I am given invoices from March 2013 this year.ca...

Hi there, I have a customer who's been paid royalties from Amazon for sales on Kindle Direct Publishing. Does anyone know if VAT should be applied? Thanks Angie

I have a question regarding services supplied to Sweden. If a self employed training consultant runs a training course for a corporate in Sweden, what are the VAT implications? Her business is too small to register for VAT in the UK. All she has supplied is her time, all the materials are provided by th...

Hi there Hope someone can help point me in the right direction for some guidance. Have two properties - one that has elected for VAT and another than has not Is VAT on professional fees such as legal and accountancy irrecoverable for VAT if they don't relate specifically to the VAT elected property? Su...

Local village hall is looking to register for VAT as they want to build a multi-use-games-area (build in the loosest sense, looks to be setting up pitches on the recreation area) Cost will be about £70k plus VAT of around £14k which they would like to reclaim. But if they register to reclaim this I think...

A friend has asked me to look at their business, they sell band mechandise, T-shirts, posters etc. and are VAT registered. Sales in shopify include a separate shipping cost that the customer pays. They charge VAT on the goods (UK and EU sales) but not on the shipping. So £20 goods + £4 VAT plus £5 shi...

Hello! We have just moved from Clearbooks to XERO and I'm finding it really hard to know the correct way in XERO to explain/reconcile web-sales of goods (greetings cards/wrapping paper) we have made to customers in the EU, where we have charged them 20% VAT on goods (because they are end-users and not...

Hi everyone, I'm hoping those with Sage knowledge can assist here. My client has imported some goods from Vietnam. She has signed up for a Duty Deferment Account with HMRC and we have the first statement. I can find only information on Sage that mentions Postponed VAT accounting so not sure I am lookin...

Hi, The company I work for received a county court claim which we have now paid, I just need some help on how to post this onto to sage and wether VAT is applicable or not? The original supplier account still has outstanding invoices which relate to the claim but the claims payment was made to a solicito...

Hi Everyone, One of my main clients asked me to refund an invoice they paid me in the 2019 financial year, as they discovered that the total amount they paid, on their accounting system, should have been split into different invoices. They've asked me to repay the full amount, including VAT (£1200),...

Hi all, I'm using FreeAgent. I recently purchased a new company vehicle (a van) £67k inc. VAT). Due to bank payment limits I didnt transfer in the funds (Owners Equity) to pay for it from my personal account, instead I paid for the vehicle directly (personally). All the VAT receipts and invoices etc. a...

Hi all,Im a startup founder and chartered accountant. I got frustrated when doing my own bookkeeping that I would often second guess myself when working out the VAT treatment for transactionsSo. being a tech startup founder I created a VAT Bot to help me.Its a totally free tool and I only released it t...

	Forum	Replies	Views	Last Post
VAT Invoices issued before VAT registration / Help Please... (Preview)	VAT, Payroll & Tax	4	10801	Sat Jul 3 16:17 2010 by Johny
Sorry, I posted this is the wrong section, I have posted it under the proper VAT category Hi, I am new to this forum, but could someone please advise me on my situation. I have just decided to become VAT registered. I applied online and was approved in 2 weeks. However, I have a few unpaid invoices fro...
VAT Invoicing What to do with Invoices sent before VAT registration - Help please... (Preview)	VAT, Payroll & Tax	2	15227	Wed Apr 7 21:02 2010 by Johny
Hi, I am new to this forum, but could someone please advise me on my situation. I have just decided to become VAT registered. I applied online and was approved in 2 weeks. However, I have a few unpaid invoices from clients which I issued 6 weeks ago, before even considering VAT registration. The payment...
Vat Football What is classed as income (semi-professional football club) ? (Preview)	VAT, Payroll & Tax	4	13813	Mon Apr 19 00:44 2010 by Shamus
I used to the Treasurer for my local football club. They are a semi professional club whose attendances vary from under 100 to over 1,500. I resigned last August after an argument with the President. The income is generally under £50,000 however they have done rather well in cup competitions this sea...
invoicing products vat gross net t4 t0 sage v16 instants product/invoicing help PLEASE (Preview)	General Book-keeping & Accounting	3	7355	Fri Feb 25 18:05 2011 by Donna CBK
Hi I am using sage instants v16 and having a bit of trouble woth products and invoicing; In the product records I have entered the gross because I cannot get the net and vat to add up to the gross. So when I invoice uk customers I have to go in to each product and press calc net which is fine.There are 2 foreig...
VAT Sole Traders Sub Contracting. VAT on subcontacting myself ? (Preview)	VAT, Payroll & Tax	1	5756	Wed Mar 9 20:58 2011 by Lumpy
Hi, I am just setting up on my own as a sole trader selling Banners and Signage. Most of my customers are large companies so I have registered for vat. I still however sub contact to my old firm 2 days a week as a graphic designer. Do I have to chage VAT on my invoice to my old company as this is labour only and no...
hmrc commissions vat introducer fees VAT on introducer's fees (Preview)	VAT, Payroll & Tax	1	10767	Wed Mar 16 10:58 2011 by Wella
I have a client who is VAT registered. He has recently agreed to act as introducer for someone in the same industry but that does a slightly different element of the work (It is not IFA, insurance or Estate agents!). The person he is introducing to is not vat registered. The arrangement is that my client...
VAT receipts bank Fuel Receipts (Preview)	General Book-keeping & Accounting	0	9540	Wed May 11 12:19 2011 by chunder89
Im new to all this so bare with me. I am currently in the process of putting receipts (diesel receipts from a haulage company) onto sage. The problem is that the payments through the bank for these receipts is split three ways into cheque, ebp and pos, and they don t cover the full amount of receipts. I nor...
VAT Sage Moving to standard VAT from Cash Accounting in Sage (Preview)	VAT, Payroll & Tax	2	14028	Thu Jul 14 19:41 2011 by Beverley
We want to move from Cash Accounting to Standard in Sage but have no idea what steps we need to take to do it!!?? I tried to do it after completing the last VAT return, but I was getting an error message to say that it wasn't possible as there were still unreconciled transactions. Does anyone know a step by...
VAT EU VAT Registration Scam (Preview)	Professional Book-keepers in Practice	0	9542	Fri Nov 18 12:51 2011 by gbm
We received an EU VAT Registration letter recently from the 'Intracom VAT Registry' in Brussels, in respect of a client (a new limited company). Apparently, this company is now subject to VAT, and must register with the Registry - along with a fixed fee of £320 which can only be paid by credit card. Thi...
VAT EU Sage Accounting for EU VAT in Sage 50 Professional 2010 (Preview)	Book-keeping Software	0	9694	Tue Jan 3 18:03 2012 by BenB
Hi there, Does anyone have any recommendations for accounting for EU VAT transactions in Sage 50 Professional? The company incurs expenses in Germany and is eligible for a VAT refund under the EU VAT refund scheme. Clearly, then I want to identify these refund amounts as a debtor but I don't want it t...
VAT internet sales vouchers VAT question on vouchers and discounts - internet retail - might be a tough q. (Preview)	VAT, Payroll & Tax	1	9984	Wed Feb 29 16:29 2012 by Wella
Remember when answering that the business is an internet retailer and holds absolutely no stock... So, here are some scenarios with some questions that I'd like to get some crystal clear answers for! If I can make the scenarios any clearer, please let me know, but I suspect I'm already stretched well...
VAT Tax VAT question on Invoice (Preview)	VAT, Payroll & Tax	1	8986	Sat Mar 3 03:24 2012 by Shamus
Hi Experts, Hope you guys doing well. I am self employed. My sole propretiorship company is based in Hungary. My company have contract of understanding with US Client in USA that my company works for his customer in Hungary. Type of service is ERP Consulting. My company raises invoice to US Client. U...
vat customs vat training customs duty training tax Affordable VAT & Customs Duty Training (Preview)	Book-keeping Training, Qualifications and Professional Bodies	5	12364	Wed Mar 21 18:24 2012 by Don Tax
I have more tha 30 years of VAT & Customs Duty experience and offer VAT & Customs training workshops at an affordable price.What's in it for you: You will develop a greater understanding of the complexities of VAT. Youll be more aware of areas where mistakes are made and youll find out how to av...
sole trader vat Sole Trader Treatment on sage (Preview)	General Book-keeping & Accounting	4	9169	Fri Mar 23 02:29 2012 by JulieG
Just took on a sole trader, not VAT registered (way under threshold). They want thier account on sage, I know I raise all thier invoices to thier clients as T9, but how do I treat supplier invoices....? As I won't be submitting a VAT return for them do I code all thier suppliers as T9 too. I'm worried if I c...
sage quickbooks software cis paye vat ltd Help Needed! I don't know what software to buy for my startup business (Preview)	Book-keeping Software	26	14983	Tue May 1 18:17 2012 by DonaldsonJobs
Hi everyone, I am a complete newbie to accounts and book-keeping and I am starting my own recruitment company. It's just me and my husband and so I don't know what software I need. We will be Ltd and wilol be running a PAYE scheme as well as CIS for my husband. I have been advised by my accountant to get Sage b...
VAT Sage New business Purchase tax control New accts. not VAT registered but wanting to use Purchase tax control acct. (Preview)	VAT, Payroll & Tax	3	11152	Thu Aug 9 23:16 2012 by NickCraggs
I'm setting up a new business, and I'd like to keep a track of how much VAT I am paying on purchases, simply out of curiosity. Is it possible / advisable to enter all the VAT transactions (on purchases only) and then simpy Journal the VAT out if, or when, I ever become VAT registered? I am basically proposi...
VAT holiday caravan carvan sublet VAT on subletting (Preview)	VAT, Payroll & Tax	6	12409	Sun Aug 26 04:16 2012 by Shamus
Adam owns a property in Richmond but also rents a flat in notting hill for occasional use. Adam sublet the notting hill flat to tourists on a nightly basis whenever he is not using it mostly for less then 28 days. Adam's rent is £1000 per month and he spends another £300 on bills. He sublets at £60 a night fo...
VAT Sage EU invoice French Invoice - VAT (Preview)	General Book-keeping & Accounting	5	6486	Mon Mar 11 04:47 2013 by katsafe
My query is, VAT registered company in UK received invoice from French Company. Invoice (obviously in French) has Base 990,00 Taux 19,600% Montant 194,04 I presume the correct way to post to Sage is net 990.00 VAT code t8 VAT 194.04 total invoice 1184.04? The invoice does display the FR registra...
VAT sales tax Purpose of the Sales Tax Account (Preview)	VAT, Payroll & Tax	2	7364	Wed Mar 20 17:23 2013 by Truemanbrown
Hi guys, I was just wondering if you could give me any pointers on how to explain the purpose of the Sales Tax Account? I understand the general idea of this but wasn't sure if it was the same as the VAT control account? Many thanks in advance! -- Edited by Emmy179 on Wednesday 20th of March 2013 09:46:09 AM...
Sage nominal codes VAT control account retail sales Gift Cards/Vouchers Sage nominal code (Preview)	General Book-keeping & Accounting	2	14800	Sun Apr 14 22:03 2013 by katsafe
The sale of gift vouchers from a retail store - is there a preferred nominal code in Sage or should I set up a gift card control account somewhere in the 200s? I realise there will be no VAT on the sale of the vouchers only when the vouchers are exchanged for goods/services so is the best way to ente...
Quickbooks VAT unassigned journal Quickbooks and VAT (Preview)	Book-keeping Software	0	8471	Tue Oct 22 14:48 2013 by Sheelagh
I seem to be having a string of problems with Quickbooks and VAT lately. I will post two of them separately and pray that someone can help. I have searched for Quickbooks VAT on the forum and most of the posts are fairly old so I'm hoping for some more recent revelations. Firstly Quickbooks Pro 2013 I p...
Quickbooks online VAT Quickbooks Online (Preview)	Book-keeping Software	4	11396	Sun Dec 29 20:52 2013 by ABBC
In this case we started using Quickbooks online on 1/7/13 following the completion of the VAT return to 30/6/13 on Quickbooks dektop. Since starting to use QBO we have posted some older transactions ( dated prior to 30/6/13) and I want to include them in the return for the quarter ended 30/9/13. When I...
VAT Late in issue of invoices, what tax point date to use (Preview)	VAT, Payroll & Tax	1	8147	Fri May 23 11:41 2014 by RobH
I should probably start by saying I'm not a book-keeper, but do my own books (at the moment). Due to illness over the past 12+ months, I've got behind with my paperwork, particularly issuing invoices and doing my book-keeping. My business is VAT registered. I have continued to work for clients, and...
vat invoices not given on time vat purchase invoices found later (Preview)	VAT, Payroll & Tax	1	7908	Fri Jun 20 09:04 2014 by leshoward
Hi can someone please help.This question is to just double check. If I am given a purchase invoice relating to a earlier purchase quater in a later quater can I include it in the current quater? I think yes.which I do. How far back can I go.is there a limit? I am given invoices from March 2013 this year.ca...
vat kindle royalties VAT on Kindle Direct Publishing royalties (Preview)	Welcome to The Book-keepers Forum!	3	13759	Sun Aug 9 14:41 2015 by Cheshire
Hi there, I have a customer who's been paid royalties from Amazon for sales on Kindle Direct Publishing. Does anyone know if VAT should be applied? Thanks Angie
VAT Sweden VAT re services supplied to Sweden (Preview)	VAT, Payroll & Tax	8	4418	Sat Apr 16 09:55 2016 by Cheshire
I have a question regarding services supplied to Sweden. If a self employed training consultant runs a training course for a corporate in Sweden, what are the VAT implications? Her business is too small to register for VAT in the UK. All she has supplied is her time, all the materials are provided by th...
VAT commercial property accounting fees audit fees irrecoverable VAT Commercial Property VAT (Preview)	VAT, Payroll & Tax	6	3701	Mon Mar 12 09:16 2018 by Cheshire
Hi there Hope someone can help point me in the right direction for some guidance. Have two properties - one that has elected for VAT and another than has not Is VAT on professional fees such as legal and accountancy irrecoverable for VAT if they don't relate specifically to the VAT elected property? Su...
Charity VAT Village Hall registered as a charity looking to VAT register - good idea? (Preview)	VAT, Payroll & Tax	9	4907	Mon Apr 16 22:03 2018 by Kinbuck
Local village hall is looking to register for VAT as they want to build a multi-use-games-area (build in the loosest sense, looks to be setting up pitches on the recreation area) Cost will be about £70k plus VAT of around £14k which they would like to reclaim. But if they register to reclaim this I think...
shopify VAT Revenue Shopify: shipping costs and VAT (Preview)	General Book-keeping & Accounting	8	3477	Mon Jul 29 10:25 2019 by Cheshire
A friend has asked me to look at their business, they sell band mechandise, T-shirts, posters etc. and are VAT registered. Sales in shopify include a separate shipping cost that the customer pays. They charge VAT on the goods (UK and EU sales) but not on the shipping. So £20 goods + £4 VAT plus £5 shi...
VAT EU SALES HELP! Explaining VAT for D2C sales to EU customers (Preview)	VAT, Payroll & Tax	3	3100	Sun Nov 22 17:16 2020 by BudgetB
Hello! We have just moved from Clearbooks to XERO and I'm finding it really hard to know the correct way in XERO to explain/reconcile web-sales of goods (greetings cards/wrapping paper) we have made to customers in the EU, where we have charged them 20% VAT on goods (because they are end-users and not...
vat Brexit sage import vat Duty Deferment for import VAT on Sage (Preview)	VAT, Payroll & Tax	0	2796	Sun Jul 25 17:12 2021 by AMajor
Hi everyone, I'm hoping those with Sage knowledge can assist here. My client has imported some goods from Vietnam. She has signed up for a Duty Deferment Account with HMRC and we have the first statement. I can find only information on Sage that mentions Postponed VAT accounting so not sure I am lookin...
claim VAT county court County Court Claim (Preview)	General Book-keeping & Accounting	2	2768	Thu Oct 28 08:26 2021 by Zoorbing
Hi, The company I work for received a county court claim which we have now paid, I just need some help on how to post this onto to sage and wether VAT is applicable or not? The original supplier account still has outstanding invoices which relate to the claim but the claims payment was made to a solicito...
VAT XERO How to reconcile the VAT with a credit note linked to an invoice paid in a previous finacial year? (Preview)	VAT, Payroll & Tax	14	2754	Fri Jun 10 11:05 2022 by Onion4Sage
Hi Everyone, One of my main clients asked me to refund an invoice they paid me in the 2019 financial year, as they discovered that the total amount they paid, on their accounting system, should have been split into different invoices. They've asked me to repay the full amount, including VAT (£1200),...
VAT vehicle journal entry Freeagent & purchase of vehicle (Preview)	VAT, Payroll & Tax	4	2563	Thu Dec 29 17:34 2022 by digiportal
Hi all, I'm using FreeAgent. I recently purchased a new company vehicle (a van) £67k inc. VAT). Due to bank payment limits I didnt transfer in the funds (Owners Equity) to pay for it from my personal account, instead I paid for the vehicle directly (personally). All the VAT receipts and invoices etc. a...
VAT Bot AI Free AI tool for working out UK VAT treatment when bookkeeping. (Preview)	VAT, Payroll & Tax	0	1602	Fri Dec 22 10:03 2023 by Josh92
Hi all,Im a startup founder and chartered accountant. I got frustrated when doing my own bookkeeping that I would often second guess myself when working out the VAT treatment for transactionsSo. being a tech startup founder I created a VAT Bot to help me.Its a totally free tool and I only released it t...